The scoring rubric for medical chronology software
Short version: each product gets 0, 1 or 2 points on 7 criteria, weighted to a total out of 100. Points come only from the vendor's own public pages. The rubric measures what a physician can confirm before a sales call: price, trial, citations, BAA and SOC 2, duplicate handling, clinical fit and export. It does not measure output quality.
Limits: Scores come from what each vendor publishes on its own website, read 2026-11-12. We have not tested these products, so a score measures what a buyer can verify before a sales call, not output quality.
Why score from public facts only
We did not run the 22 products on a test file, so we can't score how well they read records. What we can score, and what every buyer can check in an afternoon, is what each vendor commits to in writing. That matters more than it sounds. A price you can't see means a sales call before you can budget. A BAA you can't find means you can't upload a real file. A citation format nobody describes means you won't know how long checking takes until you've paid.
The rule that follows: if it isn't on the vendor's public site, it scores 0. A 0 is a finding about the vendor's page, not a verdict on the product. Several low scorers on the score sheet may do well in a demo. You just can't know that from outside.
The 7 criteria and what earns each point
| Criterion | Weight | 0 points | 1 point | 2 points |
|---|---|---|---|---|
| A. Price you can see | 15 | Quote or demo only | A "from" price, an introductory rate, or a free tier with paid plans unpriced | A full schedule: every plan or per-page rate, with overage terms where they apply |
| B. Try it without a sales call | 15 | Demo only, or nothing stated | A trial after a demo or request, a money-back first case, or a paid first job with no call | A free trial or free first case you can start yourself |
| C. Source page citations | 20 | No citation claim found | Citations or source references mentioned | A citation on every entry, plus a stated way to open the cited page: a link, a click-through or a side-by-side view |
| D. BAA and SOC 2 on paper | 15 | Neither stated | HIPAA, SOC 2 or a BAA stated, but not both a BAA and SOC 2 | A BAA offered to customers and a SOC 2 report, both stated |
| E. Duplicate pages | 10 | Not stated, or duplicates billed | Says it removes, hides, filters or flags duplicates | Removes duplicates and says they are not billed |
| F. Built for clinical reviewers | 15 | Only law firms, insurers or claims teams named | Physicians or medical reviewers listed among several audiences | Physicians or medical-legal examiners named as the main users |
| G. Editable export | 10 | No export stated | PDF only, or "export" with no format | Word, Excel, CSV or another editable format stated |
Total = the sum of (points / 2 x weight). A product with 2 on everything scores 100.
Why these weights
- Citations, 20. A physician signs an opinion built on the chronology. Every line you rely on has to be traced to its page, and the tool either makes that a click or makes it a search. That cost repeats on every file.
- Price and trial, 15 each. Solo examiners and small groups buy without a procurement team. A hidden price or a demo-only trial adds weeks and a sales cycle to a purchase that may cost under $100 a month.
- BAA and SOC 2, 15. You can't run a real file through a tool without a BAA. SOC 2 is the most common outside check on a vendor's controls. Neither proves a product is safe; their absence from the website means you have to ask.
- Clinical fit, 15. A tool built for demand letters sorts records by damages. A physician needs dates, encounters, findings and gaps in care, in a format that fits a medical opinion.
- Duplicates and export, 10 each. Duplicates inflate reading time and, on per-page pricing, the bill. Editable export saves retyping the entries you quote in a report.
Disagree with the weights? The score sheet has a form that re-sorts the 22 products with your own.
Evidence rules: what counts as a public fact
- The vendor's own website only. Pricing pages, product pages, security pages, FAQs and the vendor's own blog. Not review sites, not other vendors' comparisons, not press releases on third-party sites.
- Testimonials don't count. A customer quote saying "it cites every page" earns nothing; the vendor has to state it.
- Blog claims count, at most 1 point. A feature described only in a blog post, not on a product page, scores 1 at most. Supio's citations are scored this way.
- Read on 1 date. Every page was read 2026-11-12 and saved. The date sits in every row of the score sheet.
- A vendor-only fact we can't see is a 0. If a vendor says "contact us for security documents", that is a 1 at most on D, and only if HIPAA or SOC 2 is named on the page.
- Same rules for our product. Medrecords AI is scored from medrecords.ai/pricing.md and llms.txt, the same kind of public page as everyone else's. It gets 1 on trial because its trial opens after a demo call.
Worked example: scoring MediScan
MediScan scores 80. Here is each point, from mediscan.ai and mediscan.ai/pricing, read 2026-11-12.
| Criterion | What the page says | Points | Weighted |
|---|---|---|---|
| A. Price | $169, $445 and $665 a month with page allowances of 1,200, 3,500 and 10,000, then 10, 7 and 5 cents a page | 2 | 15 |
| B. Trial | 15-day free trial with a self-serve signup link | 2 | 15 |
| C. Citations | Editable encounter summaries "with source references"; no click-through described | 1 | 10 |
| D. BAA and SOC 2 | Independent SOC 2 audits; BAAs available | 2 | 15 |
| E. Duplicates | Says it identifies and filters duplicate records; billing of duplicates not stated | 1 | 5 |
| F. Clinical fit | "Formulated for physicians"; physician evaluators listed first | 2 | 15 |
| G. Export | Share and export mentioned; no format named | 1 | 5 |
| Total | 80 | ||
2 phrases on MediScan's site would lift it to 95: a sentence saying each citation opens its page, and a named export format. That is the point of a public-facts rubric. It rewards vendors for telling buyers what they need to know.
What this rubric can't tell you
- Whether the chronology is right. Missed encounters, wrong dates and lost negatives only show up when you check output against a record you know.
- Speed. Vendors state speed in different ways, on different files, and none of those numbers are ours.
- Support and contract terms. Renewal terms, data deletion and response times sit in contracts, not on websites.
- Fit with your report format. Some tools let you set columns and headings; only a trial shows whether yours fit.
Use the score to choose which 2 products to trial. Use the trial to choose which 1 to buy.
Changes to the rubric
This is version 1, published 2026-11-12. If we change a criterion or a weight, we will date the change on this page and rescore every product on the same day, including ours. Vendors can send corrections with a link to the public page that supports them; see methodology.